Executive Assistant to the Dean
Application Instructions:
External Applicants:
Please upload your resume on the Apply screen.
Your application will automatically populate your resume details, and you may verify and update data on the My Information page.
IMPORTANT:
Please review the job posting and load ALL documents required in the job posting to the Resume/CV document upload section at the bottom of the My Experience application page.
Use the Select Files button to add multiple documents including your Resume/CV, references, cover letter, and any other supporting documents required in the job posting.
The My Experience page is the only opportunity to add your required supporting document attachments.
You will not be able to modify your application after you submit it.
Current Mercer University Employees:
Apply from your existing Workday account.
Do not apply from the external careers website.
Log in to Workday and type Jobs Hub in the search bar.
Locate the position and click Apply.
Job Title:
Executive Assistant to the DeanDepartment:
Dean's Office, College of Liberal Arts and SciencesCollege/Division:
College Of Liberal Arts And SciencesPrimary Job Posting Location:
Macon, GA 31207Additional Job Posting Locations:
(Other locations that this position could be based)Job Details:
The College of Liberal Arts and Sciences is searching for an Executive Assistant to the Dean.
Responsibilities:
The Executive Assistant (EA) works closely with the Dean on virtually every aspect of the College of Liberal Arts and Sciences (CLAS).
In particular, the EA serves as confidential assistant maintaining CLAS records managing confidential personnel and credential files, preparing information for distribution to faculty members and students, and managing the dean's calendar.
All of these tasks are done independently.
Under the dean's direct supervision, the EA manages CLAS's budget and purchases in WorkDay on a daily basis and prepares faculty contracts.
The EA assists in budget preparation and distributes funds to faculty members and departments.
The EA also independently organizes college-wide meetings and social events on the dean's behalf (much of this is done beyond the realms of the normal work day).
Qualifications:
A bachelor's degree from an accredited college/university and one year of prior administrative support experience is required.
In lieu of education, equivalent directly relevant experience will be considered.
Candidates should know how to use Word for document preparation; Excel to maintain budget, research and development of expense reports; and Outlook to manage office calendars; must have the ability to learn WorkDay budget system and other Mercer-specific IT.
Knowledge/Skills/Abilities:
Knows Mercer procedures to support faculty/staff hiring, schedule management, and fiscal reporting; knows CLAS processes to support dean in organizing faculty meetings, committee work, and other Handbook-related activities; Adept at planning coordinating and facilitating faculty events on a large scale (e.
g.
Chairs/Directors Retreat, End-of-Year Appreciation Dinner, New Faculty Orientation, etc.
); Works with other administrative personnel on campus projects upon request Background Check Contingencies:
- Criminal History- Credit CheckDocument Attachments:
- Resume- Cover letter- List of three professional references with contact informationScheduled Weekly Hours:
37.
5Job Family:
Staff Clerical Non-exemptEEO Statement:
AA/EEO/Veteran/DisabilityMercer University recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives, and backgrounds.
Recommended Skills Administration Curiosity Expense Management Research And Development Microsoft Excel Financial Management Estimated Salary: $20 to $28 per hour based on qualifications.
External Applicants:
Please upload your resume on the Apply screen.
Your application will automatically populate your resume details, and you may verify and update data on the My Information page.
IMPORTANT:
Please review the job posting and load ALL documents required in the job posting to the Resume/CV document upload section at the bottom of the My Experience application page.
Use the Select Files button to add multiple documents including your Resume/CV, references, cover letter, and any other supporting documents required in the job posting.
The My Experience page is the only opportunity to add your required supporting document attachments.
You will not be able to modify your application after you submit it.
Current Mercer University Employees:
Apply from your existing Workday account.
Do not apply from the external careers website.
Log in to Workday and type Jobs Hub in the search bar.
Locate the position and click Apply.
Job Title:
Executive Assistant to the DeanDepartment:
Dean's Office, College of Liberal Arts and SciencesCollege/Division:
College Of Liberal Arts And SciencesPrimary Job Posting Location:
Macon, GA 31207Additional Job Posting Locations:
(Other locations that this position could be based)Job Details:
The College of Liberal Arts and Sciences is searching for an Executive Assistant to the Dean.
Responsibilities:
The Executive Assistant (EA) works closely with the Dean on virtually every aspect of the College of Liberal Arts and Sciences (CLAS).
In particular, the EA serves as confidential assistant maintaining CLAS records managing confidential personnel and credential files, preparing information for distribution to faculty members and students, and managing the dean's calendar.
All of these tasks are done independently.
Under the dean's direct supervision, the EA manages CLAS's budget and purchases in WorkDay on a daily basis and prepares faculty contracts.
The EA assists in budget preparation and distributes funds to faculty members and departments.
The EA also independently organizes college-wide meetings and social events on the dean's behalf (much of this is done beyond the realms of the normal work day).
Qualifications:
A bachelor's degree from an accredited college/university and one year of prior administrative support experience is required.
In lieu of education, equivalent directly relevant experience will be considered.
Candidates should know how to use Word for document preparation; Excel to maintain budget, research and development of expense reports; and Outlook to manage office calendars; must have the ability to learn WorkDay budget system and other Mercer-specific IT.
Knowledge/Skills/Abilities:
Knows Mercer procedures to support faculty/staff hiring, schedule management, and fiscal reporting; knows CLAS processes to support dean in organizing faculty meetings, committee work, and other Handbook-related activities; Adept at planning coordinating and facilitating faculty events on a large scale (e.
g.
Chairs/Directors Retreat, End-of-Year Appreciation Dinner, New Faculty Orientation, etc.
); Works with other administrative personnel on campus projects upon request Background Check Contingencies:
- Criminal History- Credit CheckDocument Attachments:
- Resume- Cover letter- List of three professional references with contact informationScheduled Weekly Hours:
37.
5Job Family:
Staff Clerical Non-exemptEEO Statement:
AA/EEO/Veteran/DisabilityMercer University recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives, and backgrounds.
Recommended Skills Administration Curiosity Expense Management Research And Development Microsoft Excel Financial Management Estimated Salary: $20 to $28 per hour based on qualifications.
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